Visions In Education

Vendor Purchase Order

Terms and Conditions

These Vendor Purchase Order Terms and Conditions (“Terms and Conditions”) explain the rights and obligations of Visions In Education (“School”) and the vendor providing goods and/or services to the School (“Vendor”) in fulfilling the terms of the Independent Contractor Services Agreement (“Agreement”) and related purchase orders. These Terms and Conditions are hereby incorporated by reference into the Agreement, and support and clarify, rather than amend or revoke, the Agreement. Consistent with the Agreement, the parties agree as follows:

1. Vendor shall supply a purchase order form for use by the School. The School will submit a written purchase order when it intends to purchase goods from Vendor. At minimum, the purchase order will specify Vendor’s business name, the items to be purchased, the quantity, the price, the date, and the name and title of the school employee authorizing the purchase.
2. Price increases or charges not expressly set out in the purchase order shall not be effective unless agreed to in advance in writing by the School.
3. Vendor will issue all invoices on a timely basis. Invoices for services will not be submitted to the School until after the services have been provided, unless agreed to in advance in writing by the School.
4. Approved invoices will be paid by the School thirty (30) days after receipt. All invoices submitted by Vendor must meet the specifications for invoices identified in these Terms and Conditions.
5. In case of a dispute over an invoice between the School and Vendor, the Scholl shall pay the undisputed portion of a properly rendered invoice thirty (30) days from the invoice date.
6. The School shall have the right to withhold payment of any invoiced amounts that are disputed in good faith until the parties reach an agreement with respect to such disputed amounts. Such withholding of the disputed amounts shall not be deemed a breach of the Agreement nor shall any interest be charged on such amounts.
7. Vendors making deliveries are required to pre-schedule their deliveries with the School employee who submitted the purchase order, or their designee. Deliveries must be during regular business hours. Vendors making deliveries on campus must be accompanied by a School employee at all times.
8. Vendor warrants that all goods and services provided will be as described to the School, free of defect, and appropriate to the purpose for which they are reasonably intended.
9. Invoice will not be approved for payment until the above conditions have been met.